Speakers Guidelines

Keep to your allotted time

• The total time allotted to each featured speaker is 20 minutes. You should plan to speak for 17 minutes and leave 3 min. for questions.
• Keynote speaker will have, 30 minutes in total, and they should plan to speak for about 25 minutes, leaving 5 min. for questions.
• The time allotted to young researchers is 15 minutes, including 2 min. for questions.

AV Set up

• Basic AV setup will be provided: laser pointer, cordless mike, desktop mike, basic sound system.
• If you have any audio/video to be played, they should be checked in with the AV team 24 hours before your presentation.
• Upload your presentation at least 3 days before traveling to the conference venue.

Upload your presentation slides

• It is mandatory to submit the presentation slides at least 3-days prior to the conference start date.
• Use the email address you've provided when submitting your abstract and follow the instructions on the screen to upload your presentation slides (file size should be less than 8 MB).
• You can also email the presentation slides to the designated conference email ID at least 3-days prior to the conference start date.
• All presentations will be pre-checked and loaded into your session room laptop (Mac) in a folder with day 1 or 2, or 3 with presentation timings.
• Bring a copy of your presentation slides in a clean memory stick for backup purposes.
• All the presentations will be permanently deleted at the end of every session.

Considerations for PC Users [create on PC then move to Mac]

• Appropriate extension usage: use .PPTX, .PPSX if saving from PowerPoint 2007/2008/2010/2011 format or use .PPT or .PPS if saving to an earlier-version format or saving from an earlier version.
• Copy the media file to the folder where the PowerPoint file is, and only then insert it; otherwise links to most media files will break.
• AVI or MPEG are better choice files for videos or sounds; don't use WMV (Windows Media Player).
• Usage of fonts: Arial, Times New Roman, Courier and Symbol are best presented on MACS.
• Don't squeeze your text into placeholders: Text rendering on PC vs MAC (font substitution) can cause your squeezed text to get cut off by text boxes.